Introduction
Forms are one of the simplest ways to capture information — but managing them across multiple tools can quickly become messy. With the new Forms feature inside monday.com, you don’t need to rely on external tools like Google Forms anymore. You can now create forms directly within monday, collect responses, and instantly map them into items or subitems. Whether you’re gathering client feedback, project details, or signed approvals, everything flows back into your boards automatically. And since these forms also support secure eSignatures, you can take sign-offs without chasing emails or printing documents.
How does the feature work?
1. Create a new file type column called "Signature"
2. Create a new File type column to add the generated PDF
3. Click on ✨ PDF Maker - Forms
4. Click on Settings
5. Choose the Signature column
6. Choose the output file column
7. Click on Save Settings
8. Click on Configure
9. Edit the form as required
10. Add the Signature type question
11. Click on Map to PDF and map your responses to the required PDF.
12. Map the form responses to the PDF
13. Click on Send
14. Click on View & Verify PDF after filling the form
15. Review the PDF once and click Submit
16. Click on Main table
17. The generated signature and PDF will be attached in the selected columns
FAQs
Can I customize the look and feel of my monday forms?
Yes, you can brand your forms with custom titles, descriptions, and field types to match your workflow needs.
Do responses go directly into Monday boards?
Absolutely. Every response is instantly mapped into an item or subitem, so your data stays organized and actionable without manual input.
How does the eSignature feature work in forms?
Respondents can securely sign the form directly, and their signature is stored with the submission. Each signed form includes an audit trail for compliance.
Is this feature suitable for external users, or only internal team members?
You can share forms externally via a link, so clients, partners, or vendors can fill them out without needing a monday account.
Can I track or export the responses later?
Yes. Responses are saved inside your monday board, and you can filter, analyze, or export them into other formats whenever needed.
Conclusion
The Forms feature inside monday.com brings data collection and approvals into one streamlined workflow. You get the flexibility of a Google-Forms-style builder, the automation of mapped responses, and the trust of secure digital signatures — all without leaving your monday workspace. This means less back-and-forth, fewer tools to manage, and faster decision-making. If your team wants to move from scattered forms to a single source of truth, monday forms are a practical next step.