How to Use PDF Maker in Google Sheets?

Google Sheets is a powerful tool for organizing and managing data, but when you need to share your information in a professional format, converting it into a PDF is the best option. The PDF Maker add-on makes this process seamless by allowing users to generate and customize PDFs directly from their spreadsheets. In this guide, we will walk you through how to use PDF Maker in Google Sheets effectively.

1. Click on the sheet on which you want to add the PDF Maker add-on.

2. Click on Extensions

3. PDF Maker Add-on is opened.

4. Click on Edit Template.

5. Create the template as per your requirements.

6. Now, copy and paste the required placeholder at their respective places.

7. Paste the placeholder.

8. Similarly repeat the steps and add all the placeholders.

9. Once you are done with your template. Click on Close dialogue

10. Now, to generate the PDFs, go to the option "Generate PDFs" and select the row in which you want to generate the PDFs. Like here I have selected Row - A4.

11. Click on Generate.

12. As you can see the PDF links are generated.

13. Click on the drive link to open the PDF.

14. Click on Download to download the PDFs. These PDFs are automatically saved in your drive as well.

Q1: How do I access PDF Maker after installing it in Google Sheets?
​Ans: After installing PDF Maker, click on the “Extensions” tab in the top menu of Google Sheets. From there, select PDF Maker, then click Start to open the add-on and begin using its features.

Q2: Can I select specific data to include in my PDF?
​Ans: Yes, PDF Maker allows you to choose whether to export an entire sheet or select a specific range of cells. This feature is useful for generating customized reports, invoices, or any document that requires a structured layout.

Q3: What formatting options are available in PDF Maker?
​Ans: PDF Maker offers various customization options, including font selection, page orientation (portrait or landscape), margin adjustments, and the ability to add headers and footers. Premium users can also include company branding, watermarks, and other advanced formatting options.

Q4: Can I automate PDF generation in Google Sheets?
​Ans: Yes, with the premium version of PDF Maker, you can set up automation to generate PDFs based on triggers such as data updates or form submissions. This is especially useful for businesses that need regular reports or document generation.

Q5: How do I save and share my generated PDFs?
​Ans: Once the PDF is created, you can download it to your device, save it to Google Drive, or share it via email directly from the PDF Maker interface. This ensures quick and easy document distribution.

Using PDF Maker in Google Sheets simplifies the process of converting your spreadsheets into polished PDF documents. Whether you need to generate reports, invoices, or formatted data sheets, this add-on provides the tools to customize and automate PDF creation efficiently. Follow the steps outlined in this guide to start using PDF Maker and improve your document workflow today!